Setting up your workspace
Walk through setting up your Rona ERP workspace from scratch — create an organization, configure settings, and prepare the system for day-to-day operations.
Prerequisites
- A valid email address for the admin account
- Organization name and legal details
- Basic understanding of your business operations
- Your operational timezone and base currency
The setup path
Create your organization
The top-level entity that contains all your data, users, and settings. Each organization is completely isolated from others through row-level security.
Configure basic settings
Inventory, manufacturing, and sales defaults — page sizes, default warehouse, payment terms — used across every module.
Create your first warehouse
Warehouses are the physical locations where inventory is stored. You need at least one before receiving or issuing stock.
Define units of measure
UOMs define how quantities are tracked per item — pieces, kilograms, liters, meters, and more.
Create users and roles
Invite your team and assign roles. Role-based access control ensures users only see what they need.
Configure cost centers
Cost centers track expenses by department or project — production, warehouse, quality, administration, sales.
Step 1 — Organization details
| Name | Your company or organization name |
| Domain | Optional custom domain for your workspace |
| Timezone | Your operational timezone for accurate reporting |
| Currency | Base currency for financial operations (e.g., ETB, USD) |
| VAT Rate | Default VAT percentage (default: 15%) |
| Tax ID | Tax identification number for invoices |
Step 2 — Module settings
Inventory
| Default warehouse | Primary warehouse for operations |
| Page size | Items per page in lists (default: 25) |
| Money precision | Decimal precision for values (18, 2) |
Manufacturing
| Page size | Orders per page (default: 25) |
| Default yield | Expected yield percentage for new orders |
Sales
| Page size | Records per page (default: 25) |
| Payment terms | Available payment term options |
| Commission rules | Default commission structures |
Step 3 — Warehouse configuration
| Code | Unique identifier for the warehouse (e.g., MAIN, WH1) |
| Name | Descriptive name (e.g., Main Warehouse, Distribution Center) |
| Address | Physical location address |
| Locations | Storage locations within the warehouse (e.g., A-01, B-15) |
Step 4 — Units of measure
| EA | Each / piece |
| KG | Kilogram |
| G | Gram |
| L | Liter |
| ML | Milliliter |
| M | Meter |
| CM | Centimeter |
Step 5 — Users and roles
| Admin | Full access to all features and settings |
| Manager | Access to operational features, no system settings |
| Operator | Limited to specific operational tasks |
| Viewer | Read-only access to most features |
Principle of least privilege
Step 6 — Cost centers
| Production | Manufacturing operations costs |
| Warehouse | Storage and handling costs |
| Quality | Inspection and testing costs |
| Administration | Overhead and management costs |
| Sales | Sales and marketing costs |
Setup complete
Your workspace is configured and ready
Next, learn how the dashboard surfaces your operation, then create your first items and receive stock.
Understand the dashboard
Your command center — key metrics, real-time alerts, the audit stream, and Rona AI, all in one view.