Quality Assurance
The Quality module enforces product standards through inspections, quarantine control, and lot release workflows. It acts as a gate that controls lot movement — preventing non-conforming materials from entering production or reaching customers.
Key features
- Quality inspections with pass/fail gates
- Quarantine control for new lots
- Lot release and rejection workflows
- Inspection templates and checklists
- Pass rate tracking and analytics
- Integration with lot tracing for quality issues
Quality status
Every lot has a quality status that determines whether it can be used in production or shipped to customers.
New lots start in quarantine. They cannot be used for production or shipment until inspected and approved — the default state for all received stock.
Lots that pass inspection are approved and released from quarantine. They can be used for production and shipment — the active state for quality-controlled inventory.
Lots that fail inspection are rejected. They cannot be used for production or shipment and should be returned to the supplier or destroyed. Rejected lots are locked to prevent accidental use.
Quality inspections
Inspections are the formal process of evaluating lot quality — checks that must pass for the lot to be approved.
| Lot | Which lot is being inspected |
| Inspection type | Receiving, in-process, or final |
| Checks | Specific quality criteria to evaluate |
| Results | Pass/fail for each check |
| Inspector | Who performed the inspection |
| Timestamp | When the inspection was performed |
| Appearance | Visual inspection for defects, color, texture |
| Weight | Verify weight meets specifications |
| Dimensions | Measure size and tolerances |
| Purity | Test for contaminants or adulteration |
| Packaging | Check packaging integrity and labeling |
| Temperature | Verify storage temperature requirements |
| Moisture content | Test for moisture levels |
Inspection workflow
Create inspection
Select the quarantined lot and the inspection type.
Define checks
Specify the quality criteria to evaluate.
Perform inspection
Execute the checks and record the results.
Make the decision
Approve or reject based on results.
Update lot status
Lot status changes to APPROVED or REJECTED.
Record the outcome
The inspection is logged in the audit trail.
Quarantine control
Quarantine is a critical control that prevents non-conforming materials from entering your operation — enforced at the database level through lot status checks.
| Stock receipt | New lots automatically go to QUARANTINED |
| Production | Cannot consume quarantined lots |
| Shipment | Cannot ship quarantined lots |
| Reservation | Cannot reserve quarantined lots |
| Transfer | Cannot transfer quarantined lots |
Pass rate tracking
| Overall pass rate | Total passed ÷ total inspections |
| Supplier pass rate | Pass rate per supplier |
| Item pass rate | Pass rate per item type |
| Inspector pass rate | Pass rate by inspector |
| Trend analysis | Pass rate over time |
Rejection handling
| Document reason | Record why the lot failed |
| Notify supplier | Alert the supplier to the quality issue |
| Return or destroy | Process the rejected lot appropriately |
| Track recurrence | Monitor for repeat issues |
| Adjust specifications | If standards are unrealistic |
Integration with traceability
Quality inspections are recorded in the audit trail and linked to lots — trace a quality problem back to specific lots, suppliers, and production runs.
| Forward trace | Find all products made from a rejected lot |
| Reverse trace | Find which supplier provided a problematic lot |
| Impact analysis | Assess the scope of a quality issue |
| Recall management | Execute targeted recalls if needed |
Best practices
- Inspect all incoming lots before use
- Use standardized inspection checklists
- Train inspectors on quality standards
- Monitor pass rates for supplier performance
- Document all quality decisions thoroughly
- Review rejected lots for root cause analysis
- Keep quarantine areas physically separated
Explore traceability
Complete lot genealogy — forward and reverse tracing across every production hop, with recall planning built in.