Core Modules / 07

Workforce

The Workforce module manages your employees, attendance, shifts, departments, and positions — the foundation for role-based access control and operational planning.

ATTENDANCESHIFTSDEPARTMENTS

Key features

Employee directory with contact information
Attendance tracking with check-in/check-out
Shift scheduling and management
Department and position organization
Role-based access control integration
Attendance reports and analytics

Employees

Employee data

Employee ID	Unique identifier
Name	Full name
Email	Work email address
Phone	Contact number
Department	Which department they belong to
Position	Job title or role
Shift	Assigned shift schedule
Status	ACTIVE or INACTIVE

Departments

Common departments

Production	Manufacturing operations
Warehouse	Inventory management
Quality	Quality control and inspection
Sales	Sales and customer service
Finance	Accounting and financial operations
Administration	Management and support
Maintenance	Equipment maintenance

Positions

Position examples

Production Manager	Oversees manufacturing operations
Machine Operator	Operates production equipment
Quality Inspector	Performs quality inspections
Warehouse Clerk	Manages stock movements
Sales Representative	Handles customer orders
Accountant	Manages financial records

Shifts

Shift configuration

Shift name	Descriptive name (e.g., Morning Shift)
Start time	When the shift begins
End time	When the shift ends
Break duration	Length of the break period
Work days	Which days of the week

Morning Shift · 06:00 – 14:00 · Mon–Fri

Afternoon Shift · 14:00 – 22:00 · Mon–Fri

Night Shift · 22:00 – 06:00 · Mon–Fri

Weekend Shift · 08:00 – 16:00 · Sat–Sun

Attendance

Attendance data

Employee	Who clocked in and out
Date	Which day
Check-in time	When they arrived
Check-out time	When they left
Shift	Assigned shift, for comparison
Status	PRESENT, LATE, ABSENT, or EARLY_DEPARTURE
Hours worked	Calculated duration

Attendance reports

Report types

Daily attendance	Who was present each day
Monthly summary	Total hours per employee
Lateness report	Employees who were late
Absence report	Employees who missed work
Overtime report	Hours worked beyond shift
Department summary	Attendance by department

Integration with access control

Workforce data integrates with the organization's role-based access control. Employees are linked to users who have system access based on their role.

User–employee relationship

User	System account with login credentials
Employee	HR record with employment details
Link	A user can be linked to an employee record
Role	Determines system permissions
Department	Determines data access scope

Kiosk mode

Shared-device attendance

Employees can check in and out from a shared device using their employee ID — simple interface, shift display, and live status of who is already clocked in.

Best practices

Keep employee records up to date
Assign appropriate shifts based on operational needs
Monitor attendance patterns for issues
Use attendance data for productivity analysis
Link employees to users for system access
Regularly review department assignments
Maintain accurate position titles

Continue

Explore admin & permissions

Users, roles, organization settings, and the audit log — how workforce data connects to system access control.

Users & authentication